4.3 Headings and Table of Contents

4.3.1 Headings

Any line can be marked as a heading.
Four different heading types exist: Main Title, Heading, Position and Paragraph.
In addition to designing the heading type, it is also possible to select whether it will be entered in the table of contents.
As an option the user can define, whether a page break is to be included in the table of contents. This option allows for the designing and structuring of comprehensive indicees, which require more than one page.
At the same time, the navigator uses this information to display the document structure. 

Automatic Numbering: VCmaster allows consecutive numbering while entering headers. A header starting with “#” triggers the automatic numbering function. Using Format – Headers – Renumber consecutively the complete document is checked.

Exception Position: The position number or designation placed behind "Pos:" or "Position:" can be specified in the header for printing. To do this, the line must be defined as a position and the corresponding field placed in the header (for more details, see Chapter 4.1).

This is position "202" in the example below.
Example:
POS: 202 Console

The key combinations Alt+↑ and Alt+↓ enable the user to jump to the next or previous heading.

HOTKEY:

CTRL+H

MENU:

Format-Line as heading

4.3.2 Generating a Table of Contents

VCmaster offers the options of either generating the Table of Contents as a text or created fully automated using the field function(recommended). 

In this case the index's position is defined by a field. While printing or previewing the Table of Contents is generated automatically at this position. (Insert – Fields – Table of Content). The Table of Contents is generated exclusively as a text, all modifications have to be updated manually or the index has to be generated again.

A dialog appears while generating a Table of Contents, while printing or previewing. This window offers the option of switching off header levels (e.g. paragraphs).
Fonts, positioning of page numbers and spacing are configured under Extras – Settings – Configure Table of Contents.

Note: VCmaster generates the table of contents while printing or previewing. For Quick view the current document is displayed without updated fields.

MENU:

Insert-Fields-Table of Contents

4.3.3 Cover sheets and Preliminary Remarks

Switching off page numbering on the cover sheet and the preliminary remarks with Roman Numerals is done by using the automated Table of Contents. The dialog is shown while previewing or printing the page, if a Table of Contents is available in the text.

The following order is assumed:

1. Pages without numbers, optionally with or without header
2. Preliminary remarks with Roman numerals (I-XX)
3. Regular pages beginning with page number 1 

Note: "0" can be specified.
Note: A cover sheet may also be a specifically designed background image.

4.3.4 Additional Indices

VCmaster offers the possibility of creating three additional indices aside from the table of contents. For e.g. the image and attachment indices. 
The names for the indices can be assigned under index types in Format-Directories-Settings.
On the right hand side of the window entries related to the design of the document are configured. An entry may consist of a text, the number of related heading levels and a consecutive number. A separator and the number of digits in a number may be chosen without restrictions.

Note: Blank lines may be used as separators. Numbers in headers can only be taken into account, if the headers are numbered.

Defining an directory entry: In order to assign certain lines to the Table of Contents, the cursor must be placed on the respective line. The status line will display the allocation as IX1, IX2 or IX3. 

Placement of the Table of Contents: The table of contents will be placed in the document using the Insert -Fields- Fields with updating function.

MENU:

Format-Enter index in line

4.3.5 Navigating and Working on the Document

The navigator allows control of the display utilizing the document structure (see figure). Headings and positions must be categorized accordingly (see Chapter 4.3.1). The Back view window uses the same information. 

The navigator can be started in parallel with the program. In this case, the current chapter is displayed when working in VCmaster. 

The navigator displays inserted section changes with the associated indices. This simplifies the checking of entered modifications and amendments.

Deleting and copying chapters

A context menu is assigned to the headings (click right mouse key). The complete chapter can be edited here.  Unlike deleting, the heading remains intact when cleared and the line is simply left blank.
With modifications, a new transfer can be added quickly at this location. This is particularly useful when using the t2W interface.

BUTTON:

HOTKEY:

F6

MENÜ:

Extras -  Navigator

Partially Hiding Chapters

While working with large documents keeping track of all the changes made can be a tough task. The user is now able to temporarily hide unused or finished chapters. When required these chapters can be displayed at the click of a mouse. 

This new feature reduces time-intensive scrolling and skimming to an absolute minimum. Additional outsourcing of parts of the document, which has been practiced to maintain clarity, is unnecessary. From now on creating a document in a consistent layout is even simpler than before, even more so if utilizing VCmaster Hybrid-Technology. 

This feature is controlled with the symbols () and (). These appear in front of the corresponding headlines.
By double-clicking the mouse the respective chapters are hidden or shown. The selected area ends at the nearest headline of the same hierarchy. 

4.3.6 Cross Referencing

References which specify a page number are a regular component in documentation. As page numbers constantly change during editing, manually updating references is time consuming and prone to error. VCmaster provides the possibility of setting bookmarks and referring to these from another position. 

To do so, the position to be referenced must first be defined, by inserting a bookmark at the current cursor position.
It can be referenced to a directory (for example an image directory) and the number of the entry can be taken over in the cross-reference (see Example 2 and chapter 4.3.4).

MENÜ:

Insert-Reference-Insert Cross Reference

A hidden character is inserted at the cursor position which can be made visible using CTRL+M or Extras-Display-Show control marks. Bookmarks are identified by letters marked in color. If the cursor hovers over a bookmark, the stored information is displayed in a small window. 

The reference is inserted at the location where you want the page number, on which the bookmark is located, to appear. Entering the identifier #N in the input text causes the corresponding chapter or directory number to be the output.

Example: A bookmark is inserted as a reference. While printing the page number of the page where the bookmark Pos102 is located is displayed.

In Edit Mode:		In Page Preview / While Printing:
Example 1: The Textmarker named Imposed Load is located on page 112. The cross reference (displayed on the left) has been inserted on an arbitrary page. When printing, the page number on which the marker is located, is displayed instead of the cross reference (displayed on the right).
Example 2:  The text marker named BS-EN 1992 is located on page 36 und references to an index entry with the image number 4.2. When printing this number and the page number of the cross reference are displayed. Place holder #N defines the number of the index entry (in this case, the one of the image).

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